Let’s face it: Everyone’s been itching to get back into major events, conferences, and conventions for over a year. Now that the world is slowly opening back up from the coronavirus pandemic, such large-scale events are back on people’s travel lists.
Keeping event attendees safe is always a priority for any event host. However, to do so, you must know how to plan a safe event layout. Here’s what every event planner should know about planning a safe event or conference in 2021.
Seating Chart Software Helps to Create an Event Layout
One of the most difficult barriers to event safety is allowing the appropriate distance between event attendees. If you use a piece of seating chart software, you can cut down on the confusion over where guests can sit. This will also prevent congestion.
Use Shields to Protect Guests and Attendees
A crucial part of crafting a COVID-restriction-friendly event layout is cutting down on airborne transmission. Plexiglass shields can help protect your vendors, guests, and attendees without cutting down too much on visibility.
Proper Signage Boosts Event Safety
When planning an event, you need to consider every point where your attendees could encounter congestion. Or, every area where foot traffic encounters bottlenecks.
Adding proper signage to your event layout can make it easier to direct guests and advise them as to the safety procedures set in place. It can also ensure that people don’t miss critical meetings and panels due to getting lost in the venue.
Arrange Chairs and Desks to Create Safe Walkways
Another way that you can create a safe event layout is through a careful arrangement of chairs and desks to create accessible walkways. EventStable folding chairs work well for this purpose, as they can be packed up and moved aside at a moment’s notice.
Make a Risk Management Plan Early On
Another key element to creating a safe event layout is to make your risk management plan early on. Take the time needed before your event to identify the hazards in your venue, and find ways to control them.
Staff Your Event With Trained Security Personnel
If you want to prioritize event safety, then you need to make sure your event is staffed with trained security guards. Without the presence of security guards, high-dollar items could get stolen. Worse, if the event is political or politicized, bad actors could get inside.
Give Your Guests Space They “Own”
When you host panels and conferences at big events, people tend to congregate around certain areas that may not get cleaned as often as they should. If you allow your attendees to claim their own home base, then they have somewhere to return to that they know is properly cleaned.
Looking for More Event Planning Tips?
There are many factors that go into planning an effective event layout. While safety should be your foremost concern, it’s far from your only one. If you need further tips to plan an event effectively, then check out other articles on our blog for more helpful guides like this one.
