HRMS is also known as Human Resource Management System, and this type of HR software mainly enables management of various HR functions by using information technology. The HRMS software aims explicitly to enhance the productivity and efficiency of a company through the best possible automation of various repetitive tasks.
This mainly frees the HR team to focus on better tasks or even the most important ones. In terms of using the HRMS software, it has now become the lifeline of the HR’s as it constitutes a very essential part of the HR department in terms of working in a smooth manner.
Typical functions covered under HR:
HR or human resource management is ideally a function in almost all companies, and it is specially designed to enhance employee performance by aligning with the employer’s strategic goals. HR is mainly focused on how employees are managed in companies, and they also focus on various policies and systems.
Workforce planning- Manpower planning tends to focus on the estimation required to achieve the business objectives desired. HR plans can either be short or long-term.
Recruitment- Ideally, one needs to recruit employees with the perfect mix of competencies and skills. It should be done at the right time. It mainly includes filling various positions through various initiatives, including promotions and internal jobs.
Leave policy- The HR department also needs to formulate some leave policies, and it goes beyond creating policies as the department is also responsible for maintaining various transactions. In addition, it is a legal requirement for a company to offer leaves to employees.
The need for HRMS software:
One of the significant reasons why typical HR departments choose to move towards digitization is Data Analytics. AI has become the buzzword currently, and almost it powers everything around us.
Data management- HR is one of the vital data available in any company. Earlier, companies used to store data on paper, and it was a heavy investment in the given time. They were following the era of spreadsheets, and the method was quite time-consuming besides error-prone.
HRMS is one of the best solutions to all the problems companies have ever faced because the software allows one to mitigate the risk of data being misused. In addition, the employees can keep a real-time track of various HR functions, including attendance and payroll.
Employee Self Service– It is all about an information suite available to various employees in a central location. The modern software is integrated with the elf Service portal, which allows employees to access their data. The data is likely to include payroll and leave, and attendance. In addition, employees can view and download their slips besides leave updates.
Quick reporting- The best part about the software is that one can instantly generate predefined statutes besides MIS reports without any setup. Furthermore, robust filters allow one to generate all accounts based on multiple parameters.
Above all, the modern HRMS software doesn’t burn a hole in your pocket as it is cost-effective. Once the compliance comes down, the cost also reduces. The best of all is that there is no duplication of information with software. Hence HRMS software is here to stay without a doubt.
